Schedule an assignment – Ans

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Your ability to perform these actions can depend on the privilege settings of your school.

After finalising your assignment, you can schedule a timeslot. The availability of the assignment can be set for 'All learners', 'All learners with the right to extra time' or per group or class.

Schedule an assignment via the settings of your assignment

Click your domain School name in the menu on the left.
Click label_important Courses in the menu at the top.
Select your course or use the search bar.
Select your assignment or use the search bar.
Click settings Settings in the menu at the top.
Click Timeslots in the menu on the left.
Click the menu New timeslot.
Click the dropdown menu and select the participants.
Fill in the Start time* and Deadline*. You can make use of the date-time input field
or the date-time pickers. When you change the start date and time of a timeslot, the end date and time will automatically adjust to maintain the same duration as before.
Optionally, check the box Set time limit and fill in the amount of minutes.
Click Save.

Schedule an assignment via the taking page

Click your domain School name in the menu on the left.
Click label_important Courses in the menu at the top.
Select your course or use the search bar.
Select your assignment or use the search bar.
Click play_circle_outline Taking in the menu at the top.
Click + New in the menu on the left.
Click the dropdown menu and select the participants.
Fill in the Start time* and Deadline*. You can make use of the date-time input field
or the date-time pickers. When you change the start date and time of a timeslot, the end date and time will automatically adjust to maintain the same duration as before.
Optionally, check the box Set time limit and fill in the amount of minutes.
Click Save.

Access to the assignment

Students can only see and start an assignment if there is an allocated timeslot. If a timeslot has not yet been allocated, the assignment will not be visible in the students' overview of scheduled assignments.

If a student is part of more than one group, Ans will assign them to the most favourable timeslot. In most cases this is the longest one. For example, if one of the timeslots is from 9:00 - 12:00 and the second one is from 08:30 - 12:30, and the student is a member of both groups, they will have access to the assignment from 08:30 - 12:30. This could be affected by setting a time limit, more information on that can be found below. Alternatively, if a student is part of a longer and shorter timeslot wherein the longer timeslot has already passed, but the shorter timeslot is scheduled at a later point, the student will have access to the shorter timeslot and will be able to start their assignment. This works identically if a student is part of a group and a class with different timeslots scheduled. When taking an assignment a student is able to see all the timeslots they are assigned to but are not able to select which timeslot they partake in as that is delegated by the system.

Time limit

A time limit can be set for your assignment. When the start and end times are set at 09:00 and 12:00 respectively and the time limit is set at 120 minutes, the students are able to start the assignment between 09:00 and 12:00, with a maximum time limit of 120 minutes. The student is not able to submit any more answers after 12:00, even if the time limit is not reached yet.

If the student exits the assignment without clicking submit, the time limit will continue to count down. If the time limit expires, the assignment will be submitted automatically.

Countdown timer before a digital test

The countdown timer will let participants know how long they need to wait until they can access their digital test. The countdown timer will be visible one hour before the start of a participant's timeslot for all digital tests.

Once the timer runs out, the page will refresh and the start button will appear. The start button will not be locked if the integrations (Proctor Exam, Proctorio, Safe Exam Browser and) are enabled for the test. Participants can launch integrations beforehand and wait until the countdown is finished. For STEP, you can only start once the STEP stick is plugged in.

Countdown

Extra time

If students are entitled to extra time, it is recommended to create a group for students with the right to extra time. A specific timeslot can be created for this group and a default time can be set for all other students that are not in the group. If you have different timeslots that apply for different groups of students, you can create multiple groups.

If the beta feature Extra time is enabled, Ans provides more options. By default, Ans creates an additional group for each course called 'All learners with the right to extra time'. If a student has right to extra time (either if this is selected on school or on course level), the student will automatically be added to the group 'All learners with the right to extra time'. If you are using groups in combination with the Extra time beta feature, Ans will create separate groups for all students that have right to extra time and which are added to the group. This prevents you from having to create separate groups for each of the groups you create.

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lightbulb_outline You have the option to limit the ability to start the assignment after a certain time. To do this, go to the Taking page and deselect the 'Participants may start the assignment' option.

error_outline Ans checks two times every hour if the deadline has passed or if the time limit has expired. However, this does not mean that students can submit answers after the deadline as this will automatically trigger the result to be submitted.