Monitor the progress during a digital test

Sessions overview

The sessions overview gives an insight into three stages of the test, grouped per timeslot. A session represents a participant that has been added to a timeslot, and has an attempt to take the test. Participants can have multiple sessions within a test, in case the participant has been added to multiple timeslots and multiple attempts are allowed. 

Each timeslot has three columns:

• Not started: participants added to the timeslot, but who have not started.
• Busy: participants currently taking the digital test.
• Submitted: participants who submitted their test.

Column counters update automatically. Open and close each column to focus on the sessions you need.

Session actions

Click the more_vert -icon next to a participant's name for the following actions:

• Add comment
  Invigilators and instructors can leave comments on a session. This can be used in case the student was caught cheating, or showed unusual behaviour. 
   
• Generate one-time password
  If a student is unable to login, it is possible to generate a one-time password token that they can use once in order to start or continue their digital test. After generating, the one-time password will be displayed. One-time passwords cannot be used to access publications. More information about generating a one-time password can be found in the dropdown below.
   
• Change additional time
  This option can be used in cases where a participant encounters a technical malfunction. Additional time must be granted during the taking session. The added time starts counting from when the participant begins the test. It is not possible to add extra time before the participant has started the test.
   
• Submit session
  Moves the session to 'Submitted'. The participant can no longer continue on their attempt. 
   
• Move session back to busy (only when remaining time is available)
  Moves the session back to the 'Busy' column. This allows the participant to continue on their attempt, if there is remaining time available. If there is no remaining time available, this option is not shown. 

Find a session

Use search Find a session at the top of the page to search by participant. Search results include a state chip. Click the more_vert -icon to see the possible actions for that session. 

(Un)submit sessions in bulk

• To submit all sessions, click the more_horiz -icon next to 'BUSY' and click Submit all sessions. This will submit all active sessions in that timeslot.
• To move all submitted sessions to the Busy column, click the more_horiz -icon next to 'SUBMITTED' and click Unsubmit all sessions. Click Confirm. This option is only visible when remaining time is available. 

Require an access code for a timeslot

An access code can be enabled to prevent unauthorised access of participants. Participants are required to enter the access code in order to start the test. An access code can be enabled if a test has already started to prevent new participants from entering the test. This does not impact students that have already started their session. 

To require an access code on a timeslot, follow the steps below.

1. Click the more_vert -icon next to the timeslot.
2. Click Require access code.
3. Share the displayed code with participants.

The code is displayed as three characters, a hyphen, and three characters. To generate a new random digit-code, click the sync -icon.

To manually edit the access code on a timeslot, follow the steps below. 

1. Click on the access code. 
2. Enter a new six-character code. Only digits (0-9) and letters (A-Z) are allowed. 
3. Click Save. 

New participants that want to start the test are required to enter the new access code. The old code is not accepted. If assignment-level and timeslot-level access codes are both enabled, participants need to enter both codes.

To disable an access code, follow the steps below. 

1. Click the more_vert -icon next to the timeslot.
2. Click Stop requiring access code.
3. Participants get access to the test if the timeslot has started. They are no longer required to enter an access code. 

Generate a one-time password

In cases where a participant, for example, is not able to sign in to Ans or has to re-enter their assignment from a different computer, you can generate a one-time password token that they can use once in order to start or continue their digital test. At the participants or sessions overview, click the more_vert icon next to the name of the participant. Click Generate one-time password token. The one-time password will be displayed. One-time passwords cannot be used to access publications. One-time passwords are intended for exam halls with restricted environments where students are unable to reset their password in order to start their test.

If students are unable to log in when Single Sign-On (SSO) is enforced, they will still have the option to log in using a generated one-time password. Using a one-time password only grants access to a single assignment. It does not allow access to other assignments or other parts of the platform.

If your school uses Custom domain [Campus], it is also still an option for students to log in using a generated one-time password. Keep in mind that the student would need to add "users/sign_in" to the URL of the custom domain or navigate to the log in page by using the default "ans.app".

Upload a file for a participant after they have submitted a digital test

In instances where a participant has not correctly uploaded a file during a digital test, you have the option to add this file for them afterwards.

To upload a file for a participant after they have taken and submitted their digital test, follow the steps below. 

1. Navigate to your assignment.
2. Click policy Results in the menu at the top.
3. Click on the result of the student you need to upload the file for.
4. Click Files in the tab at the top.
5. Click New file and upload the file of the student.