Monitor the progress during a digital test

Participants overview (old taking page)

Please note that this page is deprecated and will be removed on September 1st, 2026. More information can be found here. 

The participants overview gives an insight into three stages of the test:

• Not started yet
  In the 'Not started' section, you can see all of the participants that have not yet started the test. If you are missing any participants that should have access to the test, you can click on Manage participants to add more students to this course.
   
• Busy
  In the 'Busy' section you can see the participants that are currently taking the test. If you click on the more_vert icon next to the participant, you have the option to move them to 'Submitted'. Be aware that using this option will end the test for the participant. You may see that some participants still appear in the 'Busy' section after the timeslot has ended. This is just visual and they will automatically be moved to 'Submitted' within minutes. Even though they may appear in the 'Busy' section, they cannot continue with their test after their timeslot deadline has ended.
   
• Submitted
  In the 'Submitted' section you can see the participants that have submitted their test. Participants will also be moved to 'Submitted' once the timeslot of the test has expired. If you click on the more_vert icon next to the participant, you have the option to change the additional time or move the participant back to busy.

lightbulb_outline The maximum number of participants that can be displayed at the taking overview is 1500 participants per column.

Sessions overview (new taking page)

The sessions overview gives an insight into three stages of the test, grouped per timeslot. A session represents a participant that has been added to a timeslot, and has an attempt to take the test. Participants can have multiple sessions within a test, in case the participant has been added to multiple timeslots and multiple attempts are allowed. 

Each timeslot has three columns:

• Not started: participants added to the timeslot, but who have not started.
• Busy: participants currently taking the digital test.
• Submitted: participants who submitted their test.

Column counters update automatically. Open and close each column to focus on the sessions you need.

Session actions

Click the more_vert -icon next to a participant's name to:

• Add comment
  Invigilators and instructors can leave comments on a session. This can be used in case the student was caught cheating, or showed unusual behaviour. 
   

• Generate one-time password
  If a student is unable to login, it is possible to generate a one-time password token that they can use once in order to start or continue their digital test. After generating, the one-time password will be displayed. One-time passwords cannot be used to access publications. One-time passwords are intended for exam halls with restricted environments where students are unable to reset their password in order to start their test.

  If students are unable to log in when Single Sign-On (SSO) is enforced, they will still have the option to log in using a generated one-time password. Using a one-time password only grants access to a single assignment. It does not allow access to other assignments or other parts of the platform.

  If your school uses Custom domain [Campus], it is also still an option for students to log in using a generated one-time password. Keep in mind that the student would need to add "users/sign_in" to the URL of the custom domain or navigate to the log in page by using the default "ans.app".
   

• Change additional time
  This option can be used in cases where a participant encounters a technical malfunction. Additional time must be granted during the taking session. The added time starts counting from when the participant begins the test. It is not possible to add extra time before the participant has started the test.
   
• Submit session
  Moves the session to 'Submitted'. The participant can no longer continue on their attempt. 
   
• Move session back to busy (only when remaining time is available)
  Moves the session back to the 'Busy' column. This allows the participant to continue on their attempt, if there is remaining time available.

Find a session

Use search Find a session at the top of the page to search by participant. Search results include a state chip. Click the more_vert -icon to see the possible actions for that session. 

(Un)submit sessions in bulk

• To submit all sessions, click the more_horiz -icon next to 'BUSY' and click Submit all sessions. This will submit all active sessions in that timeslot.
• To move all submitted sessions to the Busy column, click the more_horiz -icon next to 'SUBMITTED' and click Unsubmit all sessions. Click Confirm. This option is only visible when remaining time is available. 

Require an access code for a timeslot

An access code can be enabled to prevent unauthorised access of participants. Participants are required to enter the access code in order to start the test. An access code can be enabled if a test has already started to prevent new participants from entering the test. This does not impact students that have already started their session. 

Digital tests with an access code can only be unlocked 15 minutes before the start of the test. Please note that the student cannot actually click on the start button until the starting time.

To require an access code on a timeslot, follow the steps below.

1. Click the more_vert icon next to the timeslot.
2. Click Require access code.
3. Share the displayed code with participants.

The code is displayed as three characters, a hyphen, and three characters. Click the sync -icon to generate a new random code. New participants that want to start the test are required to enter the new access code. The old code is not accepted. 

If assignment-level and timeslot-level access codes are both enabled, participants enter both codes.

To disable an access code, follow the steps below. 

1. Click the more_vert icon next to the timeslot.
2. Click Stop requiring access code.
3. Participants get access to the test if the timeslot has started. They are no longer required to enter an access code. 

Progress

If you click on Progress during the test, you can see the percentage of participants that have completed each exercise. Please note that this page is deprecated and will be permanently removed on September 1st, 2026. More information can be found here. 

Generate a one-time password

In cases where a participant, for example, is not able to sign in to Ans or has to re-enter their assignment from a different computer, you can generate a one-time password token that they can use once in order to start or continue their digital test. At the participants or sessions overview, click the more_vert icon next to the name of the participant. Click Generate one-time password token. The one-time password will be displayed. One-time passwords cannot be used to access publications. One-time passwords are intended for exam halls with restricted environments where students are unable to reset their password in order to start their test.

If students are unable to log in when Single Sign-On (SSO) is enforced, they will still have the option to log in using a generated one-time password. Using a one-time password only grants access to a single assignment. It does not allow access to other assignments or other parts of the platform.

If your school uses Custom domain [Campus], it is also still an option for students to log in using a generated one-time password. Keep in mind that the student would need to add "users/sign_in" to the URL of the custom domain or navigate to the log in page by using the default "ans.app".

Monitor participants during a live test (old taking page)

At the taking overview, it is possible to view when a participant started a test, when they last updated the test and the location from where the test is being taken. It is also possible to report incidents from this overview.

To monitor the participants during a live digital test, follow the steps below.

1. Navigate to your assignment.
2. Click play_circle_outline Taking in the menu at the top.
3. Click View old taking page. 
4. Click on a participant's name to monitor the participant on the right side of the screen.

The interface on the right will show you when a student started on their test with the date and the time. It will also indicate the date and the time since the student last performed a recorded action.

If you have secured your digital test by setting up IP locations, it will display where the student is taking the test from. Otherwise, the general location of the IP address will be shown. This information is provided by IpApi. To protect privacy, the system only shows whether a participant is in a school-defined location or off-campus.

Proctoring settings
Ans also has proctoring settings that can be enabled. These settings can report tab exiting and copy-pasting content in an assignment. Read more on adding proctoring settings to your digital test here.

Change additional time for a participant (old taking page)

During the taking session of a digital test, you have the option to add additional time to individual participants. This feature can be used in cases where a participant encounters a technical malfunction. Additional time must be granted during the taking session. The added time starts counting from when the participant begins the test. You cannot, for example, add an extra 30 minutes if the submission deadline has already passed. Additionally, it is not possible to add extra time before the participant has started the test.

To add extra time to an individual participant, follow the steps below.

1. Navigate to your assignment.
2. Click play_circle_outline Taking in the menu at the top. The page will open on the participants overview.
3. Click the more_vert icon next to the participant's name.
4. Click Change additional time.
5. Enter the number of extra minutes you would like to add and click Save.

Upload a file for a participant after they have submitted a digital test

In instances where a participant has not correctly uploaded a file during a digital test, you have the option to add this file for them afterwards.

To upload a file for a participant after they have taken and submitted their digital test, follow the steps below. 

1. Navigate to your assignment.
2. Click policy Results in the menu at the top.
3. Click on the result of the student you need to upload the file for.
4. Click Files in the tab at the top.
5. Click New file and upload the file of the student.