Manage course users

Add staff members to your course

To add existing staff members to a course, follow the steps below. 

1. Navigate to your course.
2. Click group Members in the menu at the top.
3. Click Add staff.
4. Type in the user's name or email address or paste their email address. If you wish to add a student as a staff member, you can type in or paste the student number. It is possible to add multiple users. The names will appear as a chip if the user is included in the list. 
5. The button will then display the role, for example Instructor, Reviewer or Invigilator. Choose the role and then click on this button. The user will then receive an invitation via email.

Remove staff from your course

If needed, you have the option to remove staff from a course. To remove staff members from a course, follow the steps below.

1. Navigate to your course.
2. Click group Members in the menu at the top.
3. Click Staff in the tab at the top.
4. Check the box next to the staff member(s) you want to remove.
5. Click on the delete icon.
6. Click Confirm.

If needed, you have the option to change the role of staff members in your course. You can change a staff members role from the staff overview by following the steps below.

1. Navigate to your course. 
2. Click group Members in the menu at the top.
3. Click Staff in the tab at the top.
4. In the column 'Role', click on the Name of the role. 
5. Select the role that you want to assign the staff member.
6. The name of the role will indicate that the staff member is assigned that role.

error_outline The staff member of which the role has been changed will need to refresh the page if they already signed in to see the changed permissions.

There are multiple ways to add learners to your course.

Add learners to your course

You can add existing learners to a course by following the steps below.

1. Navigate to your course.
2. Click group Members in the menu at the top.
3. Click Learners in the tab at the top left.
4. Select Add learners.
5. Type the name of the user or paste the student number. To add a staff member as a learner to the course, you must either generate an invitation link (see next section) or use our API. The name will appear as a chip if the user is included in the list. 
6. Click on Add.

It is also possible to add learners to your course by sharing an invitation link. Follow the steps below to create an invitation link. 

1. Navigate to your course.
2. Click group Members in the menu at the top.
3. Click Learners in the tab at the top left.
4. Select Add learners.
5. Click on + New link under the section 'Invite learners by sharing a link'.
6. Click on content_copy icon to copy the link and share it with the students.

To make the invitation link invalid, click on the close icon. It is then no longer possible for students to add themselves as a learner to the course with that link. A new link needs to be generated and shared with the students to add them.

Add learners to your course via classes

A class is defined on school level and consists of employees and students. You can add a class to a course and Ans will automatically synchronise the students in that class with the course. When a student is added to a class, the student will be added to all the courses that are linked to that class. 

Administrators, department administrators, and instructors have the ability to add classes to courses. Only administrators can manage all classes on school level. Department administrators can manage classes that are linked to a study in their department.

You can add classes to your course by following the steps below.

1. Navigate to your course.
2. Click group Members in the menu at the top.
3. Click Learners in the tab at the top left.
4. Select Add learners.
5. Type in the name of the class. The name will appear as a chip if the class is included in the list. 
6. Click on Add.

Remove learners from your course

If needed, you have the option to remove learners from a course. Learners can only be removed if they do not have any results for any assignments within the course.

You can remove learners from a course by following the steps below.

1. Navigate to your course.
2. Click group Members in the menu at the top.
3. Click Learners in the tab at the top left.
4. Check the box next to the learner(s) you want to remove.
5. Click on the delete icon.
6. Click Confirm.

To navigate to the menu of an individual learner, follow the steps below.

1. Navigate to your course.
2. Click personMembers in the menu at the top.
3. By default the Staff tab will be displayed, click on the Learners tab to switch to the learner overview.
4. If necessary, you can use the search bar to search on name, email address or student number to find the learner.
5. Click on the name, email address or student number of the learner.
6. You will now see the overview of the selected learner. The different options (tabs) are explained below.

On the left side of the student menu, you will see the name, student number, email address and their role (student). On the right side, you will see four different tabs. These are described below. On the last tab 'Settings', you have the possibility to adjust certain information of the individual student. 

Schedule
Displays the overview of all live and scheduled assignment of the course.

Results
Displays an overview of the student's results across the course. Marks are colour-coded for quick reference, with green indicating a pass and red indicating a fail. If the result has not been reviewed, the chip ‘Result is not fully graded yet’ will be displayed.

Email activity
Displays the emails sent by Ans to the student regarding the course, including details such as publication timeslots.

Log
Displays the changes that have been made to the student account.

Groups can be created for the following reasons:

• To separate students for different timeslots, for example to distinguish students that have right to extra time.
• To distribute different groups to reviewers in order to divide up the grading/reviewing
• To create different groups for group assignments

Within Ans, you can use groups with different purposes, depending on your assignment type. Below you can find the different ways groups can be used for different assignment types. 

• Digital test (individual)
  Groups can be used to allocate different time slots for the taking session of a digital test. For example, students with time extensions can be added to a group and that group can be allocated additional time.
  
  
• Digital test for groups
  The assignment type works in the same way as the standard digital test, the difference being that the test is taken in groups. All members of the group can individually and simultaneously take the digital test. When one group member saves answers, the other members of the group will see the saved answers when they are in the test. All members of the group can alter the answers up until the timeslot ends. When the deadline of the timeslot passes, the most updated answers are the definitive answers that will be submitted.
  
  
• Hand-in assignment for groups
  Every member of a group can hand in work for the whole group. When a file is uploaded, but not yet submitted, other group members can view, edit, delete or download the uploaded files. If the file(s) are not yet submitted, all members of the group can upload additional files until the timeslot has ended. If one of the members of the group has submitted the uploaded file(s), other group members are no longer able to edit, delete or add additional files.

Unlike classes, the management of groups is done via the course. You can either choose to create a group manually and add learners manually or you can import the group with the learners.

 

Create a group and add learners manually

There are two ways to create a group and add learners manually: directly from the learners overview, or from the groups overview. To create a group from the groups overview, follow the steps below. 

1. Navigate to your course.
2. Click group Members in the menu at the top.
3. Click Groups in the tab in the top left.
4. Click New group and fill in a group name. 
5. Click Save.
   
6. After creating a group in your course, you can add learners to the group.

To create a group from the learners overview, follow the steps below:

1. Navigate to the Learners overview in your course. 
2. In the column 'Groups', click on the - of a learner and then click on New group. 
3. Fill in the name of the new group and click on Create. The selected learner will automatically be added to the new group.

After creating a group, you can start adding learners. There is a limit of 2500 learners that can be added to a group. If you want to add more learners to a group, you need to distribute the learners over multiple groups.

To add learners to a group, follow the steps below.

1. Navigate to your course.
2. Click group Members in the menu at the top and click Groups in the tab in the top left.
3. Click on the group that you want to add students to. 
4. Click Add members.
5. Type in the user's name or paste the student number or email address. The name will appear as a chip if the user is included in the list. 
6. Click Add.

It is also possible to add learners to groups directly from the learners overview. To do this, follow the steps below.

1. Navigate to your course.
2. Click group Members in the menu at the top.
3. Click Learners in the tab.
4. In the column 'Groups', click on the - and then click the Name of the group. 
5. The name of the group will indicate that the learner is in a group. If you need to undo this, click on the name of the group and deselect the group. This is automatically saved. 

Import a group

If you want to create multiple groups, it is possible to import groups with a .CSV or .XLS or .XLSX file. You can use one file to import one or more groups at the same time. Only pre-existing students can be added to the course. If a student account does not yet exist, Ans will not import them. Ans will check the import file per row. For the group import, the email address is an optional field. 

To import a group, follow the steps below.

1. Navigate to your course.
2. Click group Members in the menu at the top.
3. Click Groups in the tab in the top left.
4. Click Import and click Download template or create a .CSV, .XLS, or .XLSX file that consists of at least two columns: group name and student number. Optionally you can add a third column with an email. The order of the columns is not important.
5. Click Browse for a file and select the file, or drag and drop the file into the dialog.   

Group settings

From the groups overview, click on the group you want to adjust the settings of. Next to the members tab, click Settings. From this overview, you can change the name of the group. You will also see two other options:

• Learners can leave a group
  If this option is enabled, learners can leave the group by themselves.
  
  
• This group can start or hand in a group assignment
  If this option is enabled, students can participate in group assignments. A student can only be in one group in the course with this option enabled.

Delete a group

error_outline Please be aware that deleting your group is irreversible.

If necessary, you have the option to delete a group.  It is only possible to delete a group if the group have not yet started an assignment. 

You can delete a group by following the steps below.

1. Navigate to your course.
2. Click group Members in the menu at the top.
3. Click Groups in the tab in the top left.
4. Check the box next to the group(s) you want to remove.
5. Click on the delete icon.
6. Click Confirm.
   or
7. Click on the Group and next to the members tab, click Settings. 
8. Click Delete in the Danger zone section. 
9. Click Confirm.

Move a student to a different group

You can move a learner to a different group by following the steps below.

1. Navigate to the Learners overview of your course.
2. In the column 'Groups', click on the name of the group the student is currently in.
3. Deselect the group and select the new group or create a new one.
4. The newly assigned group is automatically saved.

If required, a learner can be given the right to extra time for all assignments within a course. When a learner is given this right, they are automatically added to the group 'All learners with the right to extra time'.

When setting up the timeslot for an assignment, the extra time for the 'All learners with the right to extra time' can be allocated in the same timeslot as the regular time limit. In the box 'Extra time', you can fill in the additional time that these learners will receive. The correct duration will be automatically applied to the respective regular- and extra time learners assigned to the timeslot.

If you use groups within your course, Ans will create a group of learners with right to extra time for each of the groups.

To allow learners the right to extra time for all assignments within your course, follow the steps below.

1. Navigate to your course.
2. Click group Members in the menu at the top.
3. Click Learners in the tab.
4. In the column 'Right to extra time', click on the - and then click Right to extra time.
5. The text 'Right to extra time' will indicate that the learner has the right to extra time for all assignments within the course. If you need to undo this, click on the text 'Right to extra time' and then click None. If an administrator has already given students extra time for all assignments in your school, this will already be indicated in the learners overview.
6. When a timeslot is created, you will need to fill in the additional time that these learners will receive in the the 'Extra time' box.