Manage student accounts

To invite a new student to your school, click on the button New student in the top right corner. You will be required to fill in the student name, email address and student number. After you click on Create, Ans will send an invitation to the user which allows them to set a password. We will not send an invitation if the option 'Enforce SSO' is enabled, as users are required to login via Single Sign-On with this option. If the 'Invited' chip appears next to a student's name, it means the student has not yet clicked on the invitation link sent to them via email.

error_outline Please note that importing information may overwrite the email and student number of existing users if not used precisely. More information about this can be found below.

It is possible to import students in batch to Ans. Ans will check the import file per row. If either the email or student number is found, the other attribute will always be overwritten from the import file. This is elaborated with two examples:

1. If the import file finds a student number which is also present in Ans, the import feature tries to find an email address. If the email address exists but is connected to another user in Ans, both accounts are merged.
2. If the import file cannot find the student number, but can find the email address in Ans, the student number of the existing account in Ans will be overwritten.

You can import students by following the steps below.

1. Navigate to the students overview menu.
2. Click Import and then click Download template file or create a .CSV, .XLS, or .XLSX file that needs to contain at least one column, consisting of a 'student number', optionally you can add extra columns for 'email' and 'extra time'. Any value in 'extra time' will enable extra time for the student. The order of the columns is not important.
3. Click Browse for a file and select the file, or drag and drop the file into the pop-up.
   • Check the checkbox 'Overwrite information from existing students' if you want to overwrite the name of the students. Please note, the email and student number will always be overwritten if the information provided does not match the information in Ans.
   • Check the checkbox 'Send invitations' to send invitations to new students. This option is not possible if your school enforces Single Sign-On (SSO).

If a student has two different accounts connected to Ans, you can merge them into one account. This option will only work if you have selected exactly two accounts by making use of the checkboxes on the left side of the account. After selecting two accounts which you would like to merge, you can click the merge icon. Within the dialog that appears, you will see the name, email address, student number and whether they have right on extra time of the two accounts. You can fill in the desired input. To fill the input fields with the details of the other student, you can click on the arrow next to the Save button and click on Switch users. If the user information is correct, you can click Save. The accounts are merged. The courses and assignments of both old accounts will all be added to the merged account.

If required, a student can be given the right to extra time for all assignments within your school. The right to extra time for all assignments can only be allocated by an administrator. You can give certain students the right to extra time for all assignments, from the Students overview. In the column 'Right to extra time', click on the - and then click Right to extra time. The text 'Right to extra time' will indicate that the student has the right to extra time for all assignments within your school. If you need to undo this, click on the text 'Right to extra time' and then click None.

When an instructor is setting up a timeslot for their assignment, they will see the group 'All learners with the right to extra time'. In the image below, an instructor has created two different groups. As you can see, Ans creates one additional group with all learners with the right to extra time per group.

The instructor can then allocate the amount of extra time to give to the learners within each group by adjusting the timeslot. Please keep in mind that these students will not automatically receive extra time unless a separate timeslot is created.