error_outline Your ability to perform these actions may depend on the privilege settings of your school. Please contact your school administrators if you do not have permission to perform certain actions.
One of the advantages of a question bank is the ability to collaborate with your colleagues, both within your own school from other institutions. For colleagues within your school, you can directly add them as contributors. For colleagues from other schools, you can invite them by sharing a link. This is explained further down in the article.
Contributors can create exercises, review each other’s work, provide feedback, and assign tasks among themselves. Depending on their role within the question bank, contributors can also add these exercises into newly created assignments.
There are two contributor roles:
- Publisher
A publisher has all permissions within a question bank. They can create exercises and assignments, add domains and objectives, add contributors and edit the question bank settings. - Author
An author of a question bank is only able to add and create new exercises within the question bank. Authors are not able to add domains and objectives, create question bank assignments (or add exercises to existing assignments), add contributors or change the settings of a question bank.
Administrators can view and edit all question banks and their content connected to users within their school. Department administrators have access to all question banks connected to the users within their department. This means that if a user in their department shares a question bank with a user from another department, they will be able to see this question bank as well.
Adding contributors to your question bank
To add a user from your school to your question bank, follow the steps below.
- Navigate to your question bank or use the search bar.
- Click group Contributors in the menu at the top.
- Click on Add contributors.
- Type in the user's name or email address. It is also possible to paste multiple email addresses. The name will appear as a chip if the user is included in the list.
- Click on the dropdown menu in the bottom right corner to select a role.
- The button will then display the role, for example Author or Publisher. Click this button. The user will then receive an invitation via email.
It is also possible to add contributors to your question bank by sharing an invitation link. Follow the steps below to create an invitation link.
- Navigate to your question bank.
- Click group Contributors in the menu at the top.
- Select Add contributors.
- Click on + New link under the section 'Invite contributors by sharing a link'. A link is generated, and a role for the contributors can be chosen in the dropdown menu on the right of the link.
- Click on content_copy icon to copy the link and share it with the contributors you wish to add to the question bank.
To make the invitation link invalid, click on the close icon. It is then no longer possible for users to add themselves as a contributor to the question bank with that link. A new link needs to be generated and shared with the users to add them.
Change the role of a contributor
Only administrators, department administrators or publishers of a question bank are able to change contributor roles. In a question bank, there are two roles that can be assigned to the contributors:
- Publisher
A publisher has all permissions within a question bank. They can create exercises and assignments, add domains and objectives, add contributors and edit the question bank settings. - Author
An author of a question bank is only able to add exercises, domains and objectives. Authors are not able to add assignments, or contributors or change the settings of a question bank.
To change the role of a contributor in a question bank, follow the steps below.
- Navigate to your question bank or use the search bar.
- Click group Contributors in the menu at the top.
- In the column 'Role', click on the Name of the role.
- From the dropdown menu, select the desired role for the user.
- The role will be saved automatically.
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