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Manage question bank users

Angela Konijn
  • Updated

error_outline Your ability to perform these actions may depend on the privilege settings of your school. Please contact your school administrators if you do not have permission to perform certain actions.

One of the advantages of a question bank is that you can collaborate with your colleagues, either from your own school but also with colleagues from another school. If they are within your own school, you will be able to directly add them as new contributors. You also have the option to invite them to your question bank by email, which can be done for colleagues from another school. This article will go over every option you have to add contributors to your question bank. 

Contributors are able to create exercises and review those of other contributors. They can leave feedback for each exercise and assign tasks to each other. Depending on their role within a question bank, contributors are also able to use these exercises in newly created assignments.

There are two contributor roles:

  • Publisher
    A publisher has all permissions within a question bank. They can create exercises and assignments, add domains and objectives, add contributors and edit the question bank settings.

  • Author
    An author of a question bank is only able to add and create new exercises within the question bank. Authors are not able to add domains and objectives, create question bank assignments (or add exercises to existing assignments), add contributors or change the settings of a question bank. 

Administrators can view and edit all question banks and their content connected to users within their school. Department administrators have access to all question banks connected to the users within their department. This means that if a user in their department shares a question bank with a user from another department, they will be able to see this question bank as well.

Adding contributors to your question bank

Below you can find the three different methods for adding a contributor to your question bank. The first method explains how you can add a new contributor that does not yet have an existing Ans account. The second method explains how to add a user from your school with an existing Ans account to your question bank. The last method explains how you can add a user from a different school to your question bank. 


Add new contributor

To add a contributor to your question bank that does not yet have an existing Ans account, follow the steps below. 

  1. Click domain School name in the menu on the left.
  2. Click folder Question banks in the menu at the top.
  3. Click on your question bank or use the search bar. 
  4. Click group Contributors in the menu at the top.
  5. Click New contributor.
  6. Fill in the the name and email. 
  7. Click the dropdown menu and select Author or Publisher.
  8. Click Create.

Add existing contributor (from your school)

To add a user from your school to your question bank, follow the steps below.

  1. Click domain School name in the menu on the left.
  2. Click folder Question banks in the menu at the top.
  3. Click on your question bank or use the search bar. 
  4. Click group Contributors in the menu at the top.
  5. Click the dropdown menu Add contributors and select From your school.
  6. Click the dropdown menu and select Author or Publisher.
  7. Click the dropdown menu Employee and choose Employee or Student.
  8. The list will only show active users of your school. Select the contributors and click Add. 

Add external contributor (using email)

To add a user outside of your school with an existing Ans account to your question bank, follow the steps below.

  1. Click domain School name in the menu on the left.
  2. Click folder Question banks in the menu at the top.
  3. Click on your question bank or use the search bar. 
  4. Click group Contributors in the menu at the top.
  5. Click the dropdown menu  Add contributors and select Using an email address.
  6. Fill in the email address.
  7. Click the dropdown menu and select Author or Publisher.
  8. Click Add.
Change the role of a contributor

Only administrators, department administrators or publishers of a question bank are able to change contributor roles. In a question bank, there are two roles that can be assigned to the contributors:

  • Publisher
    A publisher has all permissions within a question bank. They can create exercises and assignments, add domains and objectives, add contributors and edit the question bank settings.

  • Author
    An author of a question bank is only able to add exercises, domains and objectives. Authors are not able to add assignments, or contributors or change the settings of a question bank. 

To change the role of a contributor in a question bank, follow the steps below.

  1. Click domain School name in the menu on the left.
  2. Click folder Question banks in the menu at the top.
  3. Select your question bank or use the search bar. 
  4. Click group Contributors in the menu at the top.
  5. Check the box next to the contributor(s) you want to change the role of.
  6. Click Change role and select the new role. 
  7. Click Save.

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