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Reviews feature

Brooke Henshall
  • Updated
error_outline This option is available through beta features, read more about beta features  here.
error_outline By enabling this feature the existing 'approval' and 'disapproval' options will be overwritten. All existing approvals and disapprovals will result in a review with a corresponding status.

The reviews feature allows employees to approve or disapprove a result. A review is visible in the platform as a status indicator of a result. It's a great feature to cooperate with other users of Ans in the grading process as a result can have multiple reviews. It is possible to add comments to a review when you are approving or disapproving it. It's also possible to only place a comment without a (dis)approval. Later on, you can change your review. In this article we will elaborate all possibilities of the reviews feature.

A mentioned above, a review is a status which can be added to a result. There are five status options:

  • Approved
    The result has been approved and a green done-icon will appear behind the review. It's possible to add a comment to the review.
  • Disapproved
    The result has been disapproved and a red close-icon will appear behind the review. It's mandatory to add a comment to the review.
  • Comment
    If you don't want to (dis)approve a result, you can also choose to only comment on the review. A chat_bubble_outline-icon will appear behind the review. Comments will be visible in the result log, in case this feature is enabled.
  • Review requested
    It's possible to assign a review to another user. If the notification feature has been enabled, the user will receive a notification. If a review is assigned but has not been given yet, a brown dot will appear behind the review.
  • Awaiting my review
    If another user has asked you to perform a review, you will receive a notification of the request. A brown dot will appear behind the review.

If you are making use of ProctorExam, the reviews feature is part of the integration between Ans and ProctorExam. As soon as a result is created in Ans, a review is created with ProctorExam as user to which the review is assigned to. As soon as the review in ProctorExam has been given, the status and comments made in ProctorExam are sent to the review in Ans as well. More information about the exact way of working of the ProctorExam integration for reviews can be found in this article.

Give a review and assign a user to a review

To give a review and to assign a user to a review, follow the steps below.

  1. Click the domain  School name in the menu on the left.
  2. Click on label_importantCourses in the menu at the top.
  3. Select your course or use the search bar. 
  4. Select your assignment or use the search bar. 
  5. Click policy Results in the menu at the top.
  6. Click on the blue result ID of the student you want to review.
  7. The result of the student will appear. Click on Review. A menu will appear. You can now choose to Comment, Approve or Disapprove the result.
  8. Click Submit.

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If you want to assign a review to another user, follow the steps below.

  1. Click the settings icon next to assignees. All other users that are added to the course and have authorisation to review will be visible. Click on the name of the user which you wish to assign. Acheck_box -icon will appear next to the name. You can also select multiple users.
  2. To withdraw the assignment of the review, click on the user again.
  3. Click anywhere outside the assigning menu to close the menu. Changes are saved automatically.

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Users with a departmental admin or admin role have the possibility to dismiss reviews that were given by other users (both of other admins, departmental admins and instructors). Instructors don't have this possibility. A block-icon appears next to a review on the screenshot above. To dismiss a review, click on the block-icon and click on Confirm.

Reviews in the result overview

In the results menu, an overview of all results of students is shown. It is possible to see in one overview what the status of the review is and which other users have given a particular review by hovering over the icon of a review. Follow the steps below to see the reviews in the result overview.

  1. Click the domain  School name in the menu on the left.
  2. Click on label_importantCourses in the menu at the top.
  3. Select your course or use the search bar. 
  4. Select your assignment or use the search bar. 
  5. Click policy Results in the menu at the top.
  6. Navigate to the student of which you wish to investigate the reviews of. Hover over the review icon. This icon differs per student and depends on the combination of reviews given. See more information below the screenshot.

mceclip4.pngIf there are multiple reviews assigned to a result, it's possible that a combination of different review statuses are allocated to a result. The four status indicators are approved, disapproved, commented and pending. On the results overview, only one indicator is shown. The indicator that is shown in this overview depends on the given reviews. The following rules apply:

  • If there is at least one pending review, the indicator shows pending.
  • If there are no pending reviews and at least one disapproved review, the indicator shows disapproved.
  • If there are no pending and disapproved reviews and at least one commented review, the indicator shows commented.
  • If all reviews have the approved status, the indicator shows approved.

You can use the reviews filter to show the results with one particular review status. When you are on the results menu of a assignment, follow the steps below to use the filter.

  1. Click on the Reviews filter.
  2. Select the review status of which you want to see.
  3. The overview of results will automatically adjust.
  4. To deselect the filter or to switch to another review status, click on the Reviews filter again and either click on the activated review status or click on another review status.

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This feature is currently in development. You can stay up to date with the progress by visiting our roadmap. If you are already using this feature, we would love to hear your thoughts. You can leave them here. After ranking how important the feature is to you, you can leave a comment.

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