After the exam has been taken, the exams need to be scanned before the reviewing can start. This article contains the tips and tricks needed to scan the exams efficiently.
- Cut off all corners of exams containing staples.
- The scans should at least have a resolution of 300 dpi.
- The scans should be in either .JPEG or .PDF format.
- Scan in color.
- Select the 'double input detection'-function on the scanner, so the scanner will not forget any pages by scanning 2 pages at the same time.
- Scan across the width of the exams. This way the scanner is faster.
- Select the 'staple detection'-function on the scanner, so no staples are forgotten.
- Before uploading: check the completion of pages. This can easily be done by opening the folder in which all scans are saved and set the icons big so it is visible what the images look like. Now set the width of the folder window as width so one exam is on one line, and check if the first page of every exam is always the first image. If not, some pages will be missing.
- Uploading: The files can be uploaded by going to your feed containing your courses and choose Uploads in the menu. By pressing the red plus on the right bottom of the screen all scanned exams can be uploaded in .pdf, .jpeg or a .zip-file containing .pdf or .jpeg files. The exams will automatically be linked to the course of the exam by the unique code of each copy.
- After uploading: handle the errors. There are four kinds of errors that can occur, each of them is displayed in the screenshot below.
- Uncategorized issue: This issue will appear when a bar code of a page is not recognized. Click the issues to solve them. This error can be solved by clicking EDIT for each unrecognized page. A window will appear (as shown in the image below) in which the page is shown with a magnifying glass so the code could be read from the page. A suggestion of the number is given. When the code is found and filled in click SAVE & NEXT to go to the next issue. When the page should not be uploaded, DELETE can be chosen.
- Duplicate: This error will appear when a barcode on a page is uploaded twice. This may happen while an exam is printed twice with the same barcode, when an exam is scanned twice or when the wrong barcode is entered for an unrecognized page (see the bullet point above). Click the issues to solve them. This issue can be solved by selecting the page of the duplicates and find out whether both pages are equal (so it is scanned twice) or if both pages are different (so both pages are written by different students). Use the arrows to the left and to the right of the scanned pages to change the selected page.
- If both pages are the same, one of them can be deleted, this is done by selecting the right page by using the arrows to the left and right of the pages and clicking DELETE to the right of the pages. This should be done for all pages in the window.
- If both pages are not equal, check whether the pages (so the barcodes) are correct. If this is not the case, so, for example, one of the pages is page 4 out of 10 and the other is page 5 out of 10, select the page of which the barcode is incorrect and click EDIT. In the next window, the barcode can be changed. After changing the barcode and saving, the page will be shifted to the right location automatically. This could solve the duplicate error right away, but it could be that still more pages are duplicated.
- If both barcodes are equal, but the writing in the answer boxes are different, two different students have made an exam with the same barcode. To solve this, select of all pages in the window, the one belonging to the same student. This can be done easily by looking at the filenames of the scanned pages. The filenames have an increasing or decreasing number in them when the pages are scanned in a row (so they were not shuffled). From the filename, it can be found which pages are scanned right after each other. This indicates which pages are of one student, and which of the same. In the window above, it can be seen that the pages selected have the numbers 010236 and 010237 in the filenames, which indicates that the pages were scanned right after each other and therefore are of the same student. Select for all pages that are of one student, the checkbox in front of the pages. When all the right pages are selected and their checkboxes are checked, click MERGE & NEXT, on top of the window, to indicate that the pages are belonging to one and the same student. In the case of the image above, also a page is missing. To solve this issue, see the option below.
- Unknown: This error (unrecognized student) will appear when a student number is not automatically recognized. Click the issues to solve them. This issue can be solved by filling in the right student number from the scan and clicking SAVE & NEXT. Also, the student number can be marked as an unknown student by clicking student unknown? if the checksum is not correct. This way the checksum is ignored and the student will receive the number 0000001, or 0000002, et cetera. The student will appear on top of the list of students in the results page. Later on, the student number can be changed manually. This is done by clicking the student id of the student in the results page and in the next window clicking change student number.
- Missing: This error will appear when a set of scans of one student is missing a page. Click the issues to solve them. The issue can be solved by either uploading the missing page or by adding an empty page with the right code to fill the sequence. The last option can be selected by clicking the button fill with empty page. This issue can be solved by uploading the missing pages, of which the pdf-code and barcode can be found in the window after clicking the missing issues as viewed above.